CoAgentorLaunch Your First Meeting
Once you have an agent configured, deploying it into a live meeting takes about 30 seconds. This guide covers the on-demand flow — pasting a meeting URL and launching.
Before you start
You'll need:
- At least one configured agent (Create an agent →)
- An active meeting already running — or one that's about to start — on Google Meet, Zoom, or Microsoft Teams
- The meeting URL (e.g.
https://meet.google.com/abc-defg-hij)
Step 1 — Open the Meetings dashboard
Click Meetings in the left navigation.
XXX SCREENSHOT: The Meetings page showing the "Start a Meeting" button and a list of past meetings below
Step 2 — Click "Start a Meeting"
This opens the meeting launcher modal.
XXX SCREENSHOT: The "Start a Meeting" modal showing the URL input field, platform selector, agent selector, and the "Launch" button
Step 3 — Paste the meeting URL
Paste your full meeting URL into the URL field. CoAgentor will detect the platform automatically (Google Meet, Zoom, or Teams).
Supported URL formats:
https://meet.google.com/abc-defg-hijhttps://zoom.us/j/123456789?pwd=...https://teams.microsoft.com/l/meetup-join/...
Step 4 — Select your agent
Choose the agent you want to deploy from the dropdown. If you have multiple agents, pick the one whose trigger rules match the meeting context.
XXX SCREENSHOT: The agent selector dropdown showing a list of available agents with their mode badges (Live/Silent)
Step 5 — Confirm ethics consent
Before deploying, you must confirm that all meeting participants are aware an AI agent will be joining. This is a hard requirement — your agent's bot will display its name with an (AI) suffix in the participant list, making its presence visible to everyone in the call.
XXX SCREENSHOT: The ethics consent checkbox in the launch modal with the disclosure text
→ Learn more: Ethics and Consent →
Step 6 — Launch
Click Launch. The bot will join the meeting within a few seconds. You'll see the meeting card in your Meetings dashboard update to Live status.
XXX SCREENSHOT: A meeting card showing "Live" status with a pulsing green indicator and the agent name
Watching it run
While the meeting is live, you can open the meeting card in your dashboard to see real-time events as they fire — which trigger fired, the transcript context that triggered it, and the agent's response.
XXX SCREENSHOT: The live meeting event log showing a list of trigger events with timestamps, transcript snippets, and agent responses
Ending the meeting
Your agent will leave automatically when the meeting ends. On Google Meet, the host must click End meeting for everyone — not just Leave call — for the bot to detect the meeting has ended. On Zoom and Teams, normal meeting termination is detected automatically.
After the meeting
Once the meeting ends:
- The meeting card moves to Ended status
- The full event log is available in the dashboard
- If post-meeting summaries are enabled, a summary is sent to your configured channel
→ What's in a post-meeting summary → → Set up calendar auto-join →