CoAgentorEthics and Consent
CoAgentor is built with AI transparency as a non-negotiable default. When an agent joins a meeting, every participant can see it. This article explains our approach to disclosure and your responsibilities as a CoAgentor user.
The AI disclosure requirement
Before every meeting deployment, CoAgentor requires you to confirm that all participants are aware an AI agent will be joining. This is not optional — it is a required step in both the on-demand launch flow and the calendar auto-join setup.
XXX SCREENSHOT: The ethics consent checkbox in the Start a Meeting modal, showing the disclosure text: "I confirm that all participants in this meeting are aware that an AI agent will join as a participant."
The bot is always visible
CoAgentor agents never join meetings silently or invisibly. The agent's bot always appears in the participant list with its name and an (AI) suffix — for example, Alex (AI) — so every participant can see that an AI is present.
This is a hard requirement and cannot be disabled. Making the AI's presence clear to all participants is a core principle of responsible AI meeting assistance.
XXX SCREENSHOT: A Google Meet participant panel showing "Alex (AI)" as a participant with the bot's camera feed visible
Silent agents are not secret agents
A silent agent (one that delivers insights to a back-channel instead of speaking aloud) still joins the meeting and is visible to all participants. "Silent" refers to the agent not speaking — not to it being hidden or covert.
If you are running a silent agent to monitor a meeting without the knowledge of all participants, that is a violation of CoAgentor's acceptable use policy and potentially of applicable recording and wiretapping laws in your jurisdiction. See our Acceptable Use Policy for full requirements.
Your responsibilities
By deploying an agent into a meeting, you confirm:
- All meeting participants have been informed that an AI agent will join
- You have the right to include an AI assistant in the meeting context
- You are complying with any applicable laws in your jurisdiction regarding recording, monitoring, and AI disclosure
CoAgentor provides the tooling for transparent, ethical AI meeting assistance. The responsibility for obtaining appropriate consent rests with you.
Recording vs transcription
CoAgentor does not record meetings. The audio stream is processed in real time for transcription only, and no audio recording is retained. Only the short transcript segments that triggered an agent response are stored — not a full meeting transcript or audio file.
This is a hard architectural decision, not a configuration option. See Meeting Events and Transcript → for the full breakdown of what is and isn't stored.